Minimum Formatting Requirements

Click HERE for a printed copy of the minimum formatting requirements.

To create your preliminary pages, click HERE to download a Microsoft Word document of all preliminary pages properly formatted. Just change the yellow highlighted areas to reflect your own information and remove the yellow highlighting. We have added drop down boxes where possible to help simplify the process. (A version without the drop down boxes is available HERE.)

Consistency & Professional Appearance
  • All formatting choices throughout the manuscript must be used consistently and be professional in appearance.

Manuscript Construction

  • Before you start, understanding how to use some basic Microsoft Word and Adobe Acrobat tools will save countless hours when it comes to formatting your page numbers, table of contents, list of tables and figures, combining the use of Roman and Arabic numerals, and switching from portrait to landscape pages in the same document, etc.
Font Guidelines
  • 8 pt font is the smallest size that may be used.
  • 10-12 pt font may be used for the body of the manuscript.
  • 12 pt font may be used for major headings. To ensure professional appearance, greater than 12 pt font should be used sparingly, if at all.
  • A range of font styles may be used.
  • Font sizes and styles should be professional in appearance.
  • Italics, bold, or underlining used as part of your headings or subheadings should not transfer to the table of contents.
  • Example
Margin Guidelines
  • Manuscript margins must be at least one inch (1") on all sides, including the preliminary pages.
  • Margins should be consistent throughout the entire text.
  • If the thesis is to be bound, the left margin should be 1.5".
  • Examples: 1, 2,
Page Numbers
  • Preliminary page numbers begin with a lower-case Roman numeral ii on the first page following the Certificate of Approval. Center these page numbers in the footer, 1/2 to 1 inch above the bottom of the page.
  • Manuscript text page numbers must be in Arabic with a 1 on the first page of your first chapter. They may be located in the upper or lower right-hand corner or the bottom center of the page and must be consistent throughout the manuscript.
  • Examples: 1, 2, 3
  • PhD and Masters students are required to submit a scientific/scholarly abstract. DMA and MFA students are exempt from this requirement.
  • All students are required to submit a public abstract.
  • The scientific/scholarly abstract, is an executive summary of your work, and is to be submitted as a page in the manuscript and in the registration form for ProQuest.
  • The public abstract is translational and an "elevator pitch" for your work. It is to be submitted as a page in the manuscript at first and final deposit and via this webform at final deposit.
Notes and Footnotes
  • Notes or footnotes may be placed at the bottom of the page, grouped at the end of major divisions, or placed together in a section immediately before the bibliography/references.
  • Notes may be be singled spaced with double-spacing between entries.
  • Examples: 1, 2, 3
  • Appendices are comprised of information that is helpful to the reader, but too long for inclusion in footnotes or the manuscript text, e.g., original documents such as letters, laws, questionnaires, original data, or computer programs.
  • Appendices normally precede the bibliography; however, appendix material devoid of citations may be placed after the bibliography.
  • Follow the formatting guidelines for pagination, margins, and headings for the appendices.
  • Treat Appendix headings (Appendix A, B, etc.) as major headings and include them in the Table of Contents.
  • If more than one Appendix is included, identify them as Appendix A, Appendix B, and so on. Lettering is unnecessary when there is only one Appendix.
Line spacing
  • Thesis text may be 1.5 or double spaced.
  • Spacing must be consistent throughout main body and text of the manuscript.
  • Single-spacing within the main text is allowed for titles, headings, footnotes, endnotes, references, lengthy quotations, bulleted or numbered lists, figure or table captions, or material in an appendix..
  • Examples: 1, 2
  • All major division headings and subheadings must be consistent and professional in appearance.
  • Each different order subheading should have a distinct style.
  • Spacing between headings and the text that follows should be consistent throughout.
  • Headings may not be placed at the bottom of the page without at least two lines of text beneath them.
  • Example
Table of Contents
  • Use Microsoft Word to generate your TOC (see the "how-to" in the manuscript construction guide) to ensure that your entries match the corresponding titles in your text, your page numbers are right aligned, and your entries do not run into the page number column.
  • Only include entries that follow the TOC.
  • Be sure to format your TOC in a manner consistent with the rest of your document (e.g., font style and size)
  • Your TOC must include a minimum of major headings and page numbers, as well as the list of tables and/or figures, if used. We strongly encourage you to keep your TOC as simple as possible.
  • Examples: 1, 2
Tables, Figures, Captions
  • Tables and figures may be located above, below or adjacent to the manuscript text.
  • Table captions must not extend beyond the width of the table being described.
  • A descriptive title for the tables and figures must be included in the list of tables and list of figures, e.g., Figure 1, Table 2, are not sufficient titles.
  • Gaps around tables and figures are allowed if the table or figure is larger than half page.
  • Spacing between captions and corresponding tables/figures must be consistent throughout.
  • Tables/figures that appear in an Appendix myst have their own numbering system (A1, A2, etc.)
  • If a table or figure exceeds one page, the number with a "continued" notation (Table 3 - continued) is placed on each subsequent page.
  • Examples: 1, 2, 3
References/ Bibliography
  • The title of this page should be treated as a major heading and included in the TOC.
  • Each entry should be single spaced.
  • You may double space between entries or indent each entry and single space between.
  • May be placed at the end of each chapter or the end of the manuscript.
  • Example
Preliminary Pages
  • To create your preliminary pages, click HERE to download a Microsoft Word document of all preliminary pages properly formatted. Just replace the yellow highlighted text with your own information and remove the yellow highlighting.
  • Examples: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12

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