Minimum Formatting Requirements

Want a printed copy of the formatting requirements and accompanying illustrations? Click HERE

Want to use our template to easily construct your preliminary pages? Click HERE

Consistency & Professional Appearance
  • All formatting choices throughout the manuscript must be used consistently and be professional in appearance.
Manuscript Construction
  • Getting started? We highly recommend consulting our manuscript construction guide. Understanding how to use the five basic Microsoft Word and Adobe Acrobat tools we highlight will save countless hours when it comes to formatting your page numbers, table of contents, combining the use of Roman and Arabic numerals in the same document, etc.
Font Guidelines
  • 8 pt font is the smallest size that may be used.
  • 10-12 pt font may be used for the body of the manuscript.
  • 12 pt font or larger may be used for headings as long as the same font size is used consistently throughout the manuscript.
  • A range of font styles may be used.
  • Font sizes and styles should be professional in appearance.
  • Italics, bold, or underlining used as part of your headings or subheadings should not transfer to the table of contents.
  • Example
Margin Guidelines
  • Manuscript margins must be at least one inch (1") on all sides, but may also be greater than one inch (1").
  • The same margin setting must be used for the entire body of the manuscript text.
  • Preliminary pages margins are preset for you in the templates below.
  • Examples: 1, 2,
Page Numbers
  • Manuscript text page numbers may be located in the upper or lower right-hand corner or the bottom center.
  • Manuscript text page numbers must be Arabic numerals.
  • Preliminary pages page numbers are located in the bottom center.
  • Preliminary pages page numbers must be Roman numerals.
  • Examples: 1, 2, 3
Abstracts
  • Both a scientific/technical and a public abstract are required.
  • Policy requirement (section H.) for master's students, including MFAs.
  • Policy requirement (section M.) for doctoral students.
  • The scientific/technical abstract is submitted as a page in the manuscript and in the registration form for ProQuest
  • The public abstract is submitted as a page in the manuscript and in this webform for the Graduate College.
  • The public abstract is written for the lay audience. The purpose is to explain how students' work is relevant beyond the boundaries of the institution.
Notes and Footnotes
  • Notes or footnotes may be placed at the bottom of the page, grouped at the end of major divisions, or placed together in a section immediately before the bibliography/references.
  • Notes may be be singled spaced, with double-spacing between entries.
  • Examples: 1, 2, 3
Appendix
  • Appendices are comprised of information that is helpful to the reader, but too long for inclusion in footnotes or the manuscript text, e.g., original documents such as letters, laws, questionnaires, original data, or computer programs.
  • Appendices normally precede the bibliography; however, appendix material devoid of citations may be placed after the bibliography.
  • Follow the formatting guidelines for pagination, margins, and headings for the appendices.
Line spacing
  • Thesis text may be 1.5 to double spaced.
  • Spacing must be consistent throughout main body and text of the manuscript.
  • Single-spacing within the main text is allowed for titles, headings, footnotes, endnotes, references, lengthy quotations, bulleted or numbered lists, figure or table captions, or material in an appendix.
  • The first paragraph in each chapter should not be indented.
  • The start of all other paragraphs should be identified with an indentation.
  • A single space between paragraphs is allowed when used consistently.
  • Examples: 1, 2
Headings
  • All major division headings and subheadings must be consistent and professional in appearance.
  • Example
Table of Contents
  • The Graduate College strongly encourages students to keep the TOC as simple as possible. The purpose of the TOC is to be a quick, useful reference for the reader, not to outline the argument of the thesis in detail.
  • Use Microsoft Word to generate your TOC (see the "how-to" in the manuscript construction guide)
  • Be sure to format your TOC in a manner consistent with the rest of your document (e.g., font style and size)
  • Your TOC must include a minimum of major headings and page numbers as well as the list of tables and/or figures, if used.
  • Examples: 1, 2, 3
Tables, Figures, Captions
  • Tables and figures may be located above, below or adjacent to the manuscript text.
  • Table captions must not extend beyond the width of the table.
  • A descriptive title for the tables and figures must be included in the list of tables and list of figures, e.g., Figure 1, Table 2, are not sufficient titles.
  • Gaps around tables and figures are allowed if the table or figure is larger than half page.
  • Examples: 1, 2, 3
Reference Pages
  • May be single or double spaced.
  • May be placed at the end of each chapter or the end of the manuscript.
  • Example
Preliminary Pages
  • Use lower-case Roman numerals centered one-half inch (1/2") from the bottom of the page starting with "ii" on the page that follows the Certificate of Approval.
  • The table of contents is included in the preliminary pages. Headings from within chapters (subheads) are not required in the table of contents, but the table of contents must include the list of tables and list of figures, if used.
  • The templates below can be used to create your preliminary pages. Populate the highlighted text with information specific to your degree, committee, date of graduation, etc.
  • Examples: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12
  • Template: Click to download the template document (Microsoft Word docx) for creating your preliminary pages. Use the instructions above as your guide.
Preliminary Page Order
MandatoryOptional
Title PageYes
Copyright Page Yes
Certificate of ApprovalYes
Dedication Yes
Epigraph or Frontispiece Yes
Acknowledgments Yes
Abstract (Scientific/Technical)Yes
Both master's and doctoral students
Public AbstractYes
Table of ContentsYes
List of TablesYesNOT required if only one table
List of FiguresYesNOT required if only one figure
List of Symbols Yes
List of Abbreviations Yes
Preface Yes
FilesSize
PrelimPagesTemplate.docx56.13 KB

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