The University of Iowa

Publication Information

Open Access Policy Statement

As a public institution, the University of Iowa (UI) is committed to providing access to the theses and dissertations of all graduates through the UI Institutional Repository (IR).

Once I Graduate, Who Has Access to my Thesis or Dissertation?

Upon completion of your degree, your thesis or dissertation (hereafter ‘electronic thesis deposit’ or ETD) is made available in two locations: 1) ProQuest and 2) Iowa Research Online, which is the open access repository of The University of Iowa Libraries. Upon delivery to ProQuest, your ETD is available for purchase through ProQuest Dissertations & Theses Global (PQDT Global). Upon delivery to Iowa Research Online, your ETD is catalogued and made available to the public.

Additionally, Iowa Research Online will provide graduates with monthly usage statistics, which include the number of full text downloads of their work. ETDs are used much more than their print counterparts, and providing these data to graduates demonstrates the value and reach of their research. If you have any questions about usage data or if you do not receive your usage information, please contact the University Library.

The University of Iowa Libraries archives one copy of each hard-copy deposit (M.F.A. only) and binds a second copy for use in the University Libraries.

Dissemination Agreement

By submitting my thesis or dissertation to the Graduate College, I am not making any decisions about the timeline for dissemination of my work. I understand that upon graduation, however, my ETD will be made available to ProQuest for electronic distribution according to the instructions I provide. I also grant the University of Iowa the nonexclusive right to reproduce, distribute, display, and transmit my ETD to make it available to the public through Iowa Research Online. Other than those rights granted to ProQuest and to the University of Iowa needed to make my ETD available online, I retain all other rights to the copyright in my work, including the right to use it in other works such as articles and books. 

Delaying the Dissemination of My Thesis or Dissertation (Embargo)

An embargo delays the publication of your thesis for a specific period: one or two years. Indefinite embargoes are not allowed by the University of Iowa. Indefinite embargo extensions are allowed with ProQuest. Students should carefully consider the (dis)advantages of delaying the dissemination of their research through embargo, and are strongly encouraged to talk with their thesis supervisor about whether to temporarily suppress access to their work.

How Do I Know if I Should Embargo?

Consider an embargo if you are preparing peer-review journal article(s), preparing a book with a publisher that considers the thesis a prior publication, or applying for patents based on content from your thesis. If you have included confidential or sensitive information about people or technologies, you may have an ethical responsibility to embargo your thesis. Finally, consider an embargo if your thesis includes information that was generated from a grant or contract and you have an agreement that includes a prepublication review.

When submitting your thesis on ProQuest, indicate the length of the embargo (one or two years) and provide the reason for requesting it.

Once the Graduate College accepts your thesis, access to the full text of the thesis is restricted for the embargo period. However, the title and scholarly abstract are available via ProQuest and the title as well as scholarly and public abstracts are available via Iowa Research Online, the open access repository of the University Libraries. Once the embargo period expires, both ProQuest and the University Libraries will publish the thesis. Theses embargoed for patent-related reasons will not be released to ProQuest or Iowa Research Online until the embargo period expires.

Please make sure you have registered a permanent email address with ProQuest so we may communicate with you regarding important embargo information and dates. It is your responsibility to track the embargo expiration date. Complete this form to request an embargo extension from the Graduate College.