Manual of Rules and Regulations

This is the most up-to-date version (February 2018) of the Manual of Rules and Regulations of the Graduate College.

Section VII. Graduate Appointments

  1. Scholarships. Scholarships are competitive and awarded on merit.

    1. Eligibility for graduate scholarships and fellowships will include but will not be exclusive to: (a) registration in the Graduate College; (b) cumulative grade-point average of at least 3.00; (c) a satisfactory rate of progress in completing the program for the degree.
    2. Preference will be given to candidates for the doctoral degree.
    3. Recommendations for graduate scholarships may be made to the Graduate College by the appropriate department executive, director, or dean. A graduate scholarship may be awarded whether or not a student holds an assistantship. The amount of scholarship for the academic year may vary, but in no case exceed the comprehensive fee assessed. Scholarships will be credited to the student's University account.
  2. Graduate College Fellowships are awarded by the Graduate College upon recommendation by departments to students with outstanding academic records. Fellows must be registered as full-time students. The primary purpose of the awards is to permit an advanced student to complete the dissertation or creative project and take the degree. Other terms of the award will be established by the Graduate College dean in consultation with the Graduate Council.

  3. Faculty Research Assistantships. Faculty research assistantships are awarded to qualified graduate students and serve two purposes: (a) to provide research service to professorial members of the academic staff and (b) to provide apprenticeship experience for graduate students who are in training in research. Not more than twenty hours of service per week are required of a half-time assistant. Other part-time service is scaled in proportion, and a limited academic schedule is permitted (see Section II. D.). Appointments ordinarily are made for the nine-month academic year, but appointments may be made for other periods of time by special arrangement. Stipends vary with the qualifications of the appointee and the amount of service rendered.

  4. Graduate Teaching Assistantships serve two purposes: (a) assistance in the instructional program of the University and (b) the preparation of future college teachers. In order to achieve both aims, scholastically superior graduate students who show exceptional promise as teachers are selected for graduate teaching assistantships. All appointments are made by the dean of the appropriate college on recommendation of the department.

  5. Eligibility for Scholarships, Fellowships, and Research Assistantships. Scholars, fellows, and faculty research assistants on the Graduate College budget must be registered as regular students in good standing in order to hold such appointments. Appointments will be terminated when registration and/or student status is terminated. In no instance may a student be promised or tendered an appointment until after approval for admission to the Graduate College by the director of Admissions.

  6. Graduate Assistant Overload Appointments. Overload graduate assistantship appointments (those more than 20 hours/week) will be granted only when there is a clear case to be made beyond the student's monetary gain or the benefit to the department.

    Before making a graduate assistantship appointment that brings a student's total appointment beyond 50%, the DEO or DGS of the program in which the student is enrolled (in consultation with the student's advisor) must receive permission from the Associate Dean for Academic and Administrative Affairs. All overload requests must address:

    • the potential academic benefit to the student from the additional appointment;
    • the student's current progress towards degree completion;
    • the effect of the additional appointment on the student's future progress.

    A total appointment of more than 62.5% should be seen as an exceptional situation and will be granted to a maximum of 75% only for one semester during the entire time of a student's graduate studies.

    Before submitting an overload appointment request, the DEO or DGS must confirm that course registration for the semester does not exceed limits specified in Section II. D. of this Manual for the specific level of appointment.

    Upon approval, international students must contact OISS and gain permission for Curricular Practical Training (CPT).

    This policy applies only to teaching assistantships and research assistantships during the regular academic year. The DEO or DGS should make their graduate students aware of this policy during the department/program's fall orientation.

  7. Loans for graduate students requiring financial assistance are available at the Office of Student Financial Aid as described in the Catalog and elsewhere.

  8. Other Forms of Support are available in many of the departments in the form of traineeships, part-time employment on research programs, or part-time teaching. Inquiries should be addressed directly to the major department.

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