Submitting Your Thesis, Fees, and Copies

All students, except those pursuing an MFA degree, are required to submit their theses electronically via ProQuest. Below are instructions for both electronic and hard-copy submissions.

The two-deposit model: The Graduate College works on a two-deposit model, meaning we review your thesis twice to make sure it adheres to our formatting requirements (you will receive formatting corrections after first deposit, and we will check it a second time after final deposit). You must meet both the first and final deposit deadlines to graduate.

Deposit Guidelines for Thesis Submission (Understanding the Deposit Process)

First Deposit

What’s needed: At first deposit, your thesis must include all required manuscript elements— including properly formatted preliminary pages—and meet our formatting requirements. To help, we’ve provided properly formatted preliminary pages. Find more information about manuscript elements, formatting requirements, and preliminary pages under Preparing the Thesis.

Your thesis—whether electronic or hard copy—must be as close to final form as possible at first deposit. If there are missing pages (preliminary pages, text, appendices, references), tables or figures (graphs, maps, and so on), or required non-print materials (for hard-copy deposits), we will consider the thesis incomplete and you will not be allowed to graduate unless you submit a completed version by the deadline for that session.

Deadline: Your first deposit—whether electronic or hard copy—must be submitted no later than 5:00 p.m. Iowa time on the established deadline date for a given semester. We strongly encourage you to submit your thesis at least 10 working days before the first deposit deadline. This will give the Graduate College time to review the thesis to determine if it is complete, and to notify you if there are missing materials that will need to be submitted before the deadline. *If a semester or more passes between your first deposit and completion of your degree, you must resubmit a first deposit by the first deposit deadline for the semester in which you plan to graduate.

Electronic submissions (ProQuest): You will submit your thesis to the Graduate College via ProQuest (MFA students have the option to submit a hard copy version instead). Please register early as the process can take up to 30 minutes to complete. We do not require any hard copy pages at first deposit from students who submit via ProQuest. More information about the process—and information about copyright, fees, and submitting your public abstract—can be found here. Once you submit, you should receive an email receipt of submission from ProQuest. If you don’t, please call 319.335.2144 to make sure we have received you submission. Remember, you must meet the first deposit deadline.

Hard copy submissions (MFA option): MFA students who opt to submit a hard copy thesis must meet the same deadlines as students who submit their theses electronically. At first deposit you must submit one, unbound, single-sided copy of your thesis, complete and in final form. You may not switch thesis formats from hard copy to electronic or vice versa after first deposit. MFA Dance Students: You are required to submit the required preliminary pages for your thesis as well as the dance program.

Second Deposit

What’s needed: At final deposit, your thesis must include 1) the formatting corrections you received from the Graduate College after the first deposit examination and 2) any edits or changes your thesis committee requested as a result of your defense. Your thesis—whether submitted electronically or in hard copy—must be complete and in final format. If there are missing elements, we will consider the thesis incomplete and you will not be allowed to graduate unless you submit a completed version by the deadline for that session.

Deadline: Your final deposit—whether submitted electronically or in hard copy—must be submitted no later than 5:00 p.m. Iowa time on the established deadline date for a given semester. This includes the submission of your signed Certificate of Approval. Failure to submit the first and final deposits of the thesis by the deadline dates established by the Graduate College will result in the postponement of graduation to a future session.

Electronic submissions (ProQuest): At final deposit, you must submit two items: 1) your revised thesis and 2) a hard copy of your signed Certificate of Approval from your defense.

  1. Thesis: You will submit your final thesis deposit via ProQuest, using the same account you initially created at first deposit (help is available here). Note that you will not receive an email confirmation of your final deposit from ProQuest. If you are unsure whether the Graduate College has received your final deposit, please call 319.335.2144.
  2. Certificate of Approval: You must also submit a hard copy of the signed Certificate of Approval from your defense (this is either the second or third page of your thesis). Please bring your signed Certificate to 205 Gilmore Hall or scan and email a copy to Cindy Fetters (cindy-fetters@uiowa.edu). Note that your submission will not be accepted until we also have a copy of the signed Certificate.

Hard copy submissions (MFA students): At final deposit, you must submit two items: 1) your revised thesis and 2) a hard copy of your signed Certificate of Approval from your defense.

  1. Thesis: You will submit two hard copies of your thesis to 205 Gilmore Hall. They must be identical, unbound, and single sided. The corrections you’ve made must use the same type font and format of the thesis as a whole.
  2. Certificate of Approval: You must also submit a hard copy of the signed Certificate of Approval from your defense (this is either the second or third page of your thesis). Please bring your signed Certificate to 205 Gilmore Hall or scan and email a copy to Cindy Fetters (cindy-fetters@uiowa.edu). Note that your submission will not be accepted until we also have a copy of the signed Certificate.

The final deposit may be submitted no later than the end of the semester (summers excluded) following the session in which the final examination is passed (See Graduate College Manual of Rule and Regulations, Section XII.M.).

All hard-copy theses are to be unbound, with single-column type on one side of the page only.

Paper

  • 8 ½ x 11 inch
  • White
  • Archival (acid-free)
  • 20–24 pound weight
  • The author must obtain prior approval from the Graduate College for the use of non-standard size paper.

Print Quality

  • The final thesis deposit is to be reproduced on a laser-quality printer.
  • The two copies required at final deposit must be identical (two original copies or two photocopies).
  • All pages of a final deposit are to be clean, evenly dark, and with no visible evidence of correction.
  • Final copies must meet high standards of permanence, legibility, uniformity, and reproducibility.

Multivolume Theses

  • Any thesis measuring more than two inches at the binding edge must be organized into two or more volumes.
  • A copy of the title page of the thesis is inserted as the first page of each volume.
  • The title page is not numbered but is counted as the first page (page i) of the first volume; it is neither counted nor numbered in subsequent volumes.
  • The word VOLUME and the appropriate number, an uppercase roman numeral, is added to the title page for each volume, and centered below the thesis title.
  • Each volume should begin with a major division or subheading caption.
  • All preliminaries for the thesis appear in Volume I. (Volume entries in the Table of Contents should be centered, in all capital letters; above the listing of its contents [no page number is attached].)
  • Numbering of pages of text, reference and appendix materials is continuous throughout all volumes.

Fees and Copies

See below for a description of the fees related to your thesis and how they are billed. If for some reason your graduation is delayed, these fees are only charged once. Also included is information on how to order bound copies and related costs.

Thesis and Publication / Binding Fees

All thesis students are billed a one-time, $145 nonrefundable thesis fee by the Graduate College to cover processing and review costs. Thesis students are also charged a $10 publication fee, which covers archiving of the thesis. For an M.F.A. hard-copy thesis, this fee includes the binding of one copy of the thesis, which will be placed in the UI Libraries. These fees are billed to your student account (U-bill) when you make the first deposit of your dissertation/thesis at the Graduate College.

Copyright Fee

Copyright is the legal protection of an author’s intellectual property. In order to establish a public record of a thesis and to prevent the unlawful reproduction, use, or distribution of the work, you may choose to register your copyright. Students submitting a thesis via ProQuest may elect to do so via ProQuest for a $55 fee. The copyright fee covers the U.S. copyright fee, as well as the costs to ProQuest of the copies required by the Copyright Office.

Students who opt to register their copyright through ProQuest must complete the appropriate section of the Submission and Payment section on ProQuest and pay the copyright fee. When you choose the copyright option on the ETD submission site, the fee is billed to your student account at the time of final deposit. The student must choose at first deposit whether to copyright. The system does not allow for a change in this option at final deposit.

Information on filing a copyright directly with the US Copyright Office can be found here.

Traditional / Open Access Publishing Fees

When submitting your thesis to ProQuest, you may choose either Traditional or Open Access Publishing. If you choose Open Access Publishing, a fee of $95 will be billed to your student account when you make final deposit.

All theses are made available to the public through The University of Iowa Libraries. Electronic thesis deposits (ETDs) are first submitted to ProQuest for digital archiving and then forwarded to The University of Iowa Libraries, where they are catalogued and made available for public use through Iowa Research Online. Because your thesis will be made available to the public via the UI Libraries, select Traditional Publishing. There is no need to pay an additional $95 fee for Open Access Publishing

Ordering Bound Copies

Students do not automatically receive copies of their theses, but must instead order bound copies if they wish to have them. Because they take less time to process and are less expensive (typically costing $30–45), the Graduate College recommends ordering bound copies through the University Libraries. You can find more information about ordering through the Libraries here.